Conditions of purchase and regulations

1. General

Our General Terms and Conditions of Purchase apply exclusively; we do not recognise any general terms and conditions of the supplier that are contrary to, or differ from, our Terms and Conditions of Purchase. Our acceptance of a delivery or service without express opposition does not under any circumstances mean that we accept the supplier's terms and conditions of delivery. Our General Terms and Conditions of Purchase also apply to all future transactions with the supplier, even if they are not, again, explicitly included.

2. Proposals

The supplier's proposals must correspond to the request or tender in terms of quantity, quality and execution. Should this not be the case, express attention must be drawn to this. If such proposals are submitted following our request, the preparation of proposals by the supplier shall not result in costs for us.

3. Orders

The supplier must confirm orders without delay.

4. Prices

The agreed prices are fixed prices which include packaging and shipping.

If deliveries are agreed ex works from the supplier on an exceptional basis, the purchasing department must be notified by fax or email of the relevant items to be collected with details of the package size, number of packages, and the gross and net weight.

Payment shall only be made for packaging and shipping if this has been expressly agreed, in which case the supplier is required to specify the packaging and/or shipping costs separately and explicitly in the order confirmation.

We deduct a 3% discount from payments that we make within 14 days after receipt of invoice and goods, while payments within 30 days are made net. The timeliness of the payment is measured by when the payment is debited from our account.

5. Shipping, transfer of risk, packaging, partial deliveries

Deliveries are made DDP (Incoterms 2010) to Hamburg or another agreed receiving location. The supplier shall ensure that the commissioned freight carrier insures the shipment to be transported against transport damage.; 

Unless otherwise agreed, the goods to be delivered must be packaged properly, in the manner that is customary in the trade, by item type and with the appropriate labelling. The supplier shall be liable for damage resulting from deficient packaging. The supplier is obliged to make the contractual deliveries exclusively to the receiving location specified by us.

The supplier shall be liable for the consequences of shipping documents which have been issued incorrectly. Shipping documents must contain the department, our order and item number, the subject and the issuing note, if available.

Two copies of dispatch notes must be submitted for each individual shipment immediately after the goods have been dispatched. Should the shipping documents not contain the department, order or item number, subject or issuing note, the supplier shall be liable for all resulting costs such as demurrage, re-routing charges and the like, unless it is not responsible for this.

We accept partial deliveries by express agreement only. The outstanding quantity must be delivered. Partial deliveries should be marked as such in the shipping documents.

The supplier is required to provide a formal declaration of origin for customs for the delivery items that satisfies European customs law (for example, preferential movement certificate EUR.1, Form A, declaration of origin on the invoice, a (long-term) supplier declaration or non-preferential certificate of origin). The declaration does not need to be re-submitted for subsequent shipments of the same, unchanged product for as long as the long-term supplier declaration remains valid. We should be notified without delay and without solicitation of changes in the origin of a good for which a long-term supplier declaration has been issued. We should also be informed of changes to the originating status of other products which we regularly order no later than upon order placement. In such a case we shall be entitled to rescind the order. The supplier shall be liable for all losses incurred by us as a result of the incorrect or delayed submission of the supplier declaration or certificates concerning the customs origin of goods (e.g. EUR.1, Form A, A.TR., etc.) or notification of a change in the origin of goods, unless the supplier is not responsible for this. Where required, the supplier shall provide evidence of its declaration of the origin of goods by means of an information sheet confirmed by the customs office. The supplier is required to provide information on the determination of origin to us and to the customs authorities should there be reasonable doubts as to the accuracy of the origin. Such provision of information also includes the submission of relevant production and costing documentation. There shall always be reasonable doubts if a competent authority has queries or undertakes checks in relation to the origin of goods, with such doubts being refutable.

The customs origin of goods indicated by the supplier constitutes a quality agreement for the delivery item.

6. Invoicing and payment

The invoice must be submitted to us separately and in due form with all the required information immediately after delivery. Invoices shall be prepared in euros. Invoices must contain the department, our order and item number, the subject and the issuing note, if available.

A collective invoice is only permitted if we have expressly agreed to this.

We are entitled to set off our own claims against claims by the supplier, even if our claims are in dispute. Offsetting bans on the part of the supplier shall not be accepted. Our rights of retention cannot be limited.

Insofar as material test certificates have been agreed, these shall form an integral part of the deliveries and must be transferred to us together with the delivery notes. The payment period for invoices commences upon receipt of the agreed deliveries or certificates. In the case of incorrect deliveries, we are entitled to withhold payment on a pro rata basis until the delivery has been properly fulfilled.

7. Drawings, models, tools, reservation of title for provisions

All documents, tools, models and drawings, etc. that we make available to the supplier for production of the delivery item shall remain our property. Any drawings, etc. prepared by the supplier on the basis of our particulars also must not be used for other purposes, reproduced or made available to third parties. All documents, tools, models, drawings, etc. provided by us must be returned to us immediately upon request.

We reserve title to any parts that we make available to the supplier. Any processing or alteration by the supplier shall be carried out on our behalf. If our goods subject to reservation of title are reworked alongside other items that do not belong to us, we shall acquire joint ownership of the new goods in the ratio of the value of our goods to the other reworked goods at the time of reworking.

If the goods that we provide are inseparably mixed with other goods that do not belong to us, we shall acquire joint ownership of the new goods in the ratio of the value of the goods subject to reservation of title to the other mixed goods at the time of mixing. If the mixing is done in such a way that the supplier's goods are to be seen as the principal goods, it shall be agreed that the supplier will transfer joint ownership to us on a proportional basis.

The above regulations also apply to the containers and packaging materials provided by us.

8. Claims and liability for defects

The supplier shall warrant that the delivery item meets the statutory and contractual quality requirements and satisfies the quality and durability guarantees, that it is environmentally compatible, and that it has no material defects or defects of title. In particular, the delivery item must conform to the state of the art in science and technology and the safety-related requirements in effect.

Liability for defects is based on statutory provisions unless determined otherwise herein. All costs related to the satisfaction of claims based on defects shall be borne by the supplier. These costs include shipping, packaging, insurance, public charges, cost of installation and removal, and inspections, including costs of experts and costs of the acceptance test.

The place of delivery and inspection within the meaning of Section 377 HGB (German Commercial Code) shall be the place of destination specified by us. A complaint regarding defects that is received by the supplier within a period of two weeks after arrival of the goods at the place of destination is "immediate" within the meaning of the law and therefore timely. For concealed defects, the period is two weeks from the time of detection.

The limitation period for claims for defects shall be 36 months from the transfer of risk, unless statutory provisions set a longer period. For purchase agreements and contracts for work and materials the limitation period shall commence at the time of delivery of the goods at the destination, and for work contracts the limitation period shall commence upon acceptance of the work.

Should goods or work be defective, the supplier shall indemnify us against all justified claims raised against us by third parties, irrespective of the legal grounds, as a result of a material defect or defect of title or other breaches of duty caused by the defect and shall reimburse us the costs required for legal defence in this respect. This shall not apply if the supplier demonstrates that it is not responsible for the defect. Within the scope of its liability for damage cases as defined by this paragraph, the supplier is also required to reimburse any expenses in accordance with Sections 683 and 670 BGB (German Civil Code) and Sections 830, 840 and 426 BGB that arise from or in connection with a recall action dutifully initiated by us or a public warning dutifully issued by us. The same shall apply if the recall action is initiated or the public warning issued by our customers. We shall, insofar as possible and reasonable, notify the supplier of the content and purpose of the recall measures taken and give the supplier the opportunity to comment. Further claims to which we are entitled under statutory regulations shall remain unaffected.

9. Delivery date

Agreed dates are binding. The time of receipt of the goods at the delivery address or point of use specified by us is decisive in assessing compliance with the delivery date or delivery period. The hours of our goods receiving department must be taken into consideration for deliveries.

In the event of delay, the supplier shall be liable according to the provisions of law.

Deliveries made prematurely without our consent will not affect the payment deadlines associated with the scheduled delivery dates. We reserve the right to send back, at the supplier's expense, goods that arrive too early, or to apply the agreed delivery date as the value date.

10. Product or procedural changes

Suppliers are required to inform us in writing in good time if they intend to make product or procedural changes to products which we order. The same shall apply in the event that the supplier changes provider or starts to buy products which it previously manufactured itself, and in the event that the supplier or its provider transfers the manufacture of the products or primary products to another premises and the supplier becomes aware of this.

11. Product liability

The supplier is obliged to indemnify us against product liability resulting from an error for which it is responsible. Further rights which we hold vis-à-vis the supplier are not restricted hereby.

12. Force majeure

Force majeure and labour disputes release the contractual partners from their performance obligations for the duration of the disruption and to the extent of their effects. The contractual partners are obliged, within the limits of what may reasonably be expected of them, to give the necessary information promptly and to adjust their obligations to the changed circumstances in good faith. If such events make the service subsequently impossible or unreasonable for one of the parties, that party is entitled to withdraw from the contract.

13. Miscellaneous provisions

If individual parts of these General Terms and Conditions of Purchase are invalid, this shall not affect the validity of the remaining provisions.

The place of performance for all duties arising from the contractual relationship (including delivery, payment and warranty) is our registered office.

The exclusive legal venue for all disputes with businessmen, public corporations, special funds under public law or persons who have no place of general jurisdiction domestically is our registered office. If the supplier has its place of general jurisdiction abroad, a right of choice also applies: In this case, the party wishing to bring an action is entitled to do so instead before the court of arbitration of Deutsche Institution für Schiedsgerichtsbarkeit e.V. (German Institution of Arbitration, DIS). If this is done, the court of arbitration before which the matter is brought has exclusive jurisdiction. The place of arbitration shall then be Hamburg.

German law applies to the exclusion of the UN Convention on Contracts for the International Sale of Goods.

Issue 08/2016